Use the Timetables tab in the External Exams Manager module to manage exam timetables, seating plans and exam clashes. Assign rooms to exams and also edit the times of papers for candidates.
Always check that you are working in the correct exam cycle; the BaseData containing exam programme details is specific to each exam cycle.
The Timetables tab has a number of options in the right hand menu for you to work with:
| Option Category | Option | Use to... |
|---|---|---|
| Timetables | Programme Timetables | View and edit exam times and locations for a selected exam programme. This option is useful for viewing and managing exam programme timetables in bulk. |
| Candidate Timetables | View and edit exam times and locations for a specific candidate. Search for a specific candidate or by year group, form group or house. This is useful if you have to change a candidate's exam time or location due to arrangements, such as extra time. | |
| Exam Cycle Calendar | View and edit exam times for the entire exam cycle. It is recommended that you use this option when you need to make a number of checks and changes to the exam timetable. A useful calendar view is displayed where you have the option to drag and drop exams around the calendar to prevent clashes. | |
| Seating Plans | Room Configurations | View and manage the layout of seats for each of the rooms used for exams. |
| Manage Seating Plans | View and manage seating plans for each exam. Choose exactly where each candidate should sit for each exam. This is optional. | |
| Reports | Full Cycle Timetable | Run a report to show the exams in a selected exam cycle. Exams are displayed in a calendar view. This is useful for using as a master exam timetable. |
| Candidate Timetables | Run a report showing the exams for a specific candidate or group of candidates. This is useful for distributing to candidates. | |
| Invigilator Printouts | Run a report for invigilators showing details of each candidate in the exam cycle. The report lists candidates numbers and any extra time or exam arrangements. | |
| Desk Labels | Print off desk labels for selected dates. | |
| Clash Listing | Run a report showing exam clashes. This is useful to run before making any changes to the Exam Cycle Calendar. |