Candidate Timetables

Use the Candidates Timetables option in the External Exams Manager module to view and edit exam times and locations for a specific candidate.

This is useful if you have to change a candidate's exam time or location due to arrangements, such as extra time.

• Always check that you are working in the correct exam cycle; the BaseData containing exam programme details is specific to each exam cycle.
• Staff can also use the External Exams wizard in the wizard bar to view programme timetables.

To use Candidates Timetables:

1. Open the External Exams Manager module and select the Timetables tab.
2. Select Candidates Timetables from the Timetables category in the right hand menu. The Candidates Timetables screen is displayed:
   

3. Use the drop down list in the header bar to select the exam cycle that you want to work with.

4. Use the filters available to find the candidates that you want to work with. Use either:
   • Candidate Filters. Search by current school year, form group, boarding house and academic house.
     or
   • Candidate Search. Search by name, UCI number and candidate number.
   Your filtered candidates are displayed.
5. Scroll through the list displayed on the left and click on the candidate you want to view:
   
   • All exams for the selected candidate are listed with the date, start time, scheduled duration (these are determined by the BaseData and can be changed if necessary). The exam duration for the candidate is also listed, this is automatically calculated based on any exam arrangements that may be in place.
   • Locations and seat numbers are only listed once selected for an exam.
   • Highlighted exams indicate:
     
     • Gold. The exam has already been amended from Candidate Timetables.
     • Purple. The exam has been amended from Programme Timetables.
     • Blue. The exam has a seating plan in place and can no longer be amended from Candidate Timetables.
6. Click  in a selected exam if you need to make any changes to the location, date or time of the exam. A popup window is displayed:
   
   
7. Select a Location for the exam. Only location rooms with seating plans are available for selection. Click , if displayed, if you need to reset the location back to the default.
8. Click the calendar and clock icons to change the Scheduled Date/Time for the exam. Click , if displayed, if you need to reset the date and time back to the default. The BaseData date and time is displayed to help you.
9. Click Save & Close. The exam is now highlighted gold to indicate that changes have been made for the candidate.

10. You can now run the Candidate Timetables Report to check candidate's exam timetable.