Use the Manage Cover tab in the Cover Manager module to record teacher absence, adjust cover ratings for teachers and make cover arrangements in your selected cover cycle.
Each teacher in the module has a cover rating. Cover ratings vary with each lesson to be covered depending on, for example, the subject being taught or the number of covers a teacher has undertaken to date. Use cover ratings to assist you in selecting the most suitable teacher for cover.
Cover cycles are periods of time, usually terms, which you must select to use when arranging cover.
An example of the Manage Cover tab is shown below:
The Manage Cover tab has a number of options listed in the right hand menu for you to work with.
Before you start to use the Manage Cover tab you must ensure the following:
- That all options are enabled in the Cover Manager module.
- That the options available are setup to reflect the cover cycle you are using. Select the cover cycle you want to work with from the drop down list in the top right of the screen. The current cover cycle is selected by default.
The options available are outlined in the table below:
(Options which must be setup before you start to make cover arrangements are indicated with an *)
Options | Must be setup | Explanation |
Manage Cover | Teacher Cover Timetable. Use this option to record teacher absence and manage cover arrangements. Cover Breakdown. Review and edit cover arrangements. Manage Timetable. Use this is as a shortcut to the published timetable in Timetable Manager module. This is useful if you need to make a permanent change on a teacher's timetable. | |
Quick View & Cover History | Cover for Yesterday/Today/Tomorrow. Review and edit cover arrangements. The number of cover arrangements is shown in brackets. | |
Cover Publication | Publish Cover For Today. Publish cover arrangements on timetables and send confirmation of arrangements to teachers. Daily Cover Report. Produce a report of cover arrangements for your selected dates. | |
Manage Events | This option is not in use. | |
Manage Curriculum | * | Manage Timetable Suspensions. Use this option to suspend lessons which are cancelled. Teachers scheduled to teach the lessons which have been suspended lessons are listed as 'Free'. A Suspension Rating is set to influence the cover rating for teachers of suspended lessons. |
Manage Staff | * | Manage Unavailable Staff. Mark staff as unavailable to cover lessons for a selected time period when they are not scheduled in their timetable. For example, mark a teacher as unavailable if they are working on an internal project. Staff are not listed as 'Free' when arranging cover for that time period. Use this option to add unavailable records in bulk, if required. Manage Staff Absences. Mark staff as absent for a selected time period, for example when they are ill or on jury service. Staff marked as absent are displayed in the Teacher Cover Timetable as requiring cover for their lessons during that time period. Use this option when you want to add absent records in bulk. Manage Staff & Teachers. Setup cover staff settings for individual teachers. Your selections influence the cover rating for each teacher and their position in the 'Free' list when arranging cover. Also choose to suspend or exclude individual teachers from cover in Manage Staff & Teachers. Suspended teachers cannot be allocated cover but still appear in statistics. Excluded teachers are completely excluded from the module. Manage Staff Options. Setup the use of staff absences and staff unavailable options. You must do this before you start arranging cover for lessons. Your selections apply to all cover cycles. |
Manage Rooms | This option is not in use. | |
Teacher Cover Rotas | * | Manage Teacher Cover Rotas. Setup a rota of teachers for each day of your timetable. Teacher Cover Rota Options. Setup the use of a cover rota and how it is displayed. Your selections apply to all cover cycles. |