Manage Timetable Suspensions

Use the Manage Timetable Suspensions option in the Cover Manager module to suspend lessons in your timetable. Lessons may need to be temporarily cancelled, due to a school trip or exam. Teachers scheduled for lessons which have been suspended are available to cover other lessons.

Set a Suspension Rating for the module, or for individual teachers, to influence the cover ratings. Teachers of suspended lessons would usually be moved to the top of the 'Free' list, so that they are more likely to be selected for cover.

An example of Manage Timetable Suspensions in shown below:

Choose to:

• Suspend a lesson.
• Edit a lesson.
• Delete a lesson.

Suspend a Lesson

To suspend a lesson, follow the steps below:

1. Open the Cover Manager module and select the Manage Cover tab.
2. Select Manage Timetable Suspensions from the right hand menu.
3. Click Create Suspension.
   An example of the window displayed is shown below:
   
4. Use the calendar buttons available to select a Start and End Date for lessons to be suspended.

5. Select a tab to work with and follow the steps shown below:

   Tab	Use to select lessons by...
   Year	Year group. Use the checkboxes available to select lessons to be suspended for entire year groups.
   Subjects	Subject. Click in a selected year group to display the subjects scheduled in their timetable. Use the checkboxes available to select subject lessons to suspend.
   Groups	Form group or teaching set. Use the drop down lists to select a subject or year group (you can select both if required). The form groups and teaching sets for the subject and year groups selected are displayed. Use the checkboxes available to select form group and/or teaching set lessons to suspend.
   Schedule	Teacher. Select a teacher from the drop down list. All the teacher's scheduled lessons are displayed. Use the checkboxes available to select lessons to suspend.

6. Click Save & Close. The suspended lessons are listed in the module and all previously scheduled teachers are now available for cover.

Bear in mind the following:

• If you suspend a lesson for an absent teacher, the teacher's absent record takes precedence and they are not available for cover.
• If you suspend a lesson which has already been allocated cover, the cover arrangements are not removed from the module. You must choose to Clear Cover from the Teacher Cover Timetable to cancel any cover arrangements.

Edit a Suspension

Choose to change the lesson or dates selected for a suspension (the option to edit dates may not be available in the current release of iSAMS).

To edit a suspended lesson, follow the steps below:

1. Open the Cover Manager module and select the Manage Cover tab.
2. Select Manage Timetable Suspensions from the right hand menu.
3. Click  to expand the list of suspensions for your selected date.
4. Click  in your selected lesson.
5. Use the drop down lists to edit the lesson selected for suspension. The lists available vary according to how the suspended lesson was first selected.
6. Click Save & Close.

Bear in mind the following:

• If you suspend a lesson for an absent teacher, the teacher's absent record takes precedence and they are not available for cover.
• If you suspend a lesson which has already been allocated cover, the cover arrangements are not removed from the module. See Deleting Cover Arrangements for more information.

Delete a Suspension

You can also delete a suspension from the cover cycle. Deleting a suspension reschedules the teacher originally scheduled for the suspended lesson.

To delete a suspended lesson, follow the steps below:

1. Open the Cover Manager module and select the Manage Cover tab.
2. Select Manage Timetable Suspensions from the right hand menu.
3. Click to expand the list of suspensions for your selected date.
4. Click in your selected lesson.
   You are prompted Are you sure you wish to delete this timetable suspension?
5. Select Yes.
   The teacher scheduled for the suspended lesson is no longer available for cover. If the teacher has already been assigned to cover you must cancel the cover arrangements. See Deleting Cover Arrangements for more information.