Changing Cover Arrangements

Review all the cover arrangements you have made in a cover cycle using the various options available to you in the Cover Status and Manage Cover tab of the Cover Manager module. These options provide an 'at-a-glance' view of cover arrangements. You can choose to delete the records displayed, if required.

1. Open the Cover Manager module
2. Select either the:
   • Cover Status tab.
     or
   • Manage Cover tab.
3. Review cover arrangements from any of the following options:
   
   • Cover Breakdown.
   • Cover for Yesterday.
   • Cover for Today.
   • Cover for Tomorrow.
   All of these options list both published and unpublished cover arrangements made for absent teachers. The most recent cover arrangements are displayed when you first open your selected option.
   A breakdown of the information displayed in these options is shown below:
4. Choose to:
   • Select a date to work with. Today's date is displayed when you first open the option. Use the arrows or calendar button available to select an alternative date in the cover cycle.
   • Edit cover arrangements. Do not use this function. If you need to change cover, delete the arrangements made and rearrange cover for lessons from scratch.
   • Delete cover arrangements. This removes the cover arrangements made and reinstates the covering teacher as available for cover.
   • View and print the Master Cover Timetable. Use this to quickly view and print a report of the day's cover. An example of the Master Cover Timetable is shown below:

Deleting Cover Arrangements

Delete cover arrangements to remove both published and unpublished cover from the module. Use this function if the teacher you have selected cannot cover the allocated lesson. Also delete cover arrangements for a lesson which is cancelled (suspended).

Deleting cover arrangements marks the selected lesson as requiring cover (where applicable) and reinstates the covering teacher as available for cover (where applicable).

Delete cover arrangements from either the Cover Status tab or the Manage Cover tab using either:

• Cover Breakdown.
  or
• Teacher Cover Timetable.

Cover Breakdown

1. Select a date to work with. Today's date is displayed when you first open the option.
   Use the arrows or calendar button available to select an alternative date in the cover cycle.
   
2. Click in the period you want to delete.
   You are prompted Are you sure you want to delete this cover record?
3. Select Yes.
   The cover arrangements are removed from the module. A record is kept in the Logging tab.

Teacher Cover Timetable

1. Select a date to work with. Today's date is displayed by default.
   Use the arrows or calendar button available to select an alternative date in the cover cycle.
   
2. Select the cover arrangements that you want to delete.
3. Click Clear Cover.
   You are prompted Are you sure you want to delete this cover solution?
4. Select Yes.
   The cover arrangements are removed from the module. A record is kept in the Logging tab.

Bear in mind the following:

• When deleting cover arrangements which have been published, you must inform covering teachers of the change to their timetable.
• Only delete cover arrangements after the date that they have occurred if the arranged cover did not take place. Deleting cover arrangements incorrectly causes cover statistics to be inaccurate.