Manage Activity Schedules > Create an Activity Schedule

Use the Group View tab in your selected child activity module to create a schedule for your activity. This is useful for scheduling regular training sessions, etc into the timetable.

Preferences may have been set that make the Create New Schedule wizard differ from the example shown below.

To create a schedule:

1. Select a child activity module from the module bar:
   
2. Select the Group View tab:
   
   Categories are identified by the  icon in the tree menu on the left. Groups are listed underneath categories in the tree.
3. Select the group in the left hand tree that you want to work with.
4. Click Manage Timetable in the Manage Features panel.
   Schedules for the group are displayed:
   
5. Click Create Schedule in the header bar.
   Step 1 of the Create New Schedule wizard is displayed:
   

6. Complete the fields displayed:

   Section	Fields
   Core Event Information	Subject. Enter a clear and concise name for the schedule. Location. Select either: 'Free Text' and enter your own location in the blank field shown. or Select a location at your school from the drop-down list. Notes. Enter any relevant location notes here, such as where to meet for training.
   Event Duration	Set the dates for the schedule using the date pickers in the Start and End time fields. Set the time of the schedule. Either: Use the time pickers to set a time for the schedule. Use the period day/period drop-downs to adjust the times displayed. or Check All day. Check Recurring if the schedule is to repeat at another time. The Recurrence sections are made available. Recurring schedules are identified by the icon when listed.
   Recurrence Pattern	This section is only displayed when Recurring is checked in the Event Duration section. Select a recurrence pattern for the event, such as 'Weekly'.
   Recurrence Frequency	This section is only displayed when Recurring is checked in the Event Duration section. Set details for the recurrence pattern. This section adjusts according to your selection in Recurrence Pattern, for 'Weekly' recurrences select how often (in weeks) the schedule is to occur and which day of the week the schedule is to occur.
   Range of recurrence	Set when the recurring schedule is to end. Choose either: A number of recurrences. or A date when the schedule should stop recurring.

   Breaks in the schedule, such as half term, cannot be built into the schedule. Either:

   • Create a schedule either side of half term.
     or
   • Create a Registration Code you can use to log pupil absence for the half term in the register.

7. Click Next to move to step 2 of the wizard (this step may be skipped depending on Preference settings).
   A list of Available Staff Members and Event Participants is displayed:
   

   All of the staff assigned to the selected group are listed and set as participating by default.

8. Scroll through the staff members in the Available Staff Members and Event Participants panels and click on a name to select it. Hold Ctrl to select multiple names.
9. Use the arrows available to move your selected staff members between the two panels.
10. Click Next to move to step 3 of the wizard (this step may be skipped depending on Preference settings):
    
    All of the pupils assigned to the selected group are listed and selected by default.
11. Use the checkboxes next to each pupil to change the selection of pupils to add to the schedule.
12. Click Next to move to step 4 of the wizard:
    
    The details of the schedule are listed.
13. Click Finish to move to step 5 of the wizard:
    
    All of the scheduled activities are listed.
14. Click Close.
    • The activity schedule is listed.
    • The schedule is also shown in pupil and staff timetables if Timetable Features have been enabled.
    • Registers are automatically created for each schedule.
15. Choose to contact pupils about the new schedule.