Using the Additional Information Menu > Health Record

Once you have opened a pupil record in the Pupil Manager module, use the Health Record option in a pupil record to view and manage a pupil's medical and dental details.

Use the Medical Centre module instead of the Health Record option if you have this module installed.

To work with health records:

1. Open the Pupil Manager module, select the Current Pupils tab.
2. Search and select a pupil record to work with.

3. Go to the Additional Information menu on the right hand side and select the Health Record option.
   A number of tabs are available for you to work with:

   Tab	Includes...
   General	Basic health details, including the pupil's NHS and EHIC number. An overview of any medical conditions and the pupil's vaccination record is also displayed for you. This provides useful at-a-glance information.
   Trips	Details of medical arrangements to be made for a pupil during school trips. Also list medical information in different languages for medical badges, as required.
   Conditions	Details of medical conditions.
   Dental	Details of the pupil's dentist and their next dental appointment.
   Eyes & Hearing	Sight and hearing test results and notes.
   Vaccinations	Details of vaccinations and booster dates.
   BMI	The pupil's height and weight for a given date.
   Doctor	Details of the pupil's doctor.
   Notes	Detailed medical notes for the pupil. This is useful for logging details of an accident or any medication that the pupil requires.

General Health Details

1. Complete the Pupil Health Details section:
   1. Select 'Yes' in Medical Flag for a flag to display in the pupil records list.
   2. Use the Medical Flag Notes field to add the reason for the pupil's medical flag, for example 'Diabetic - Type One'. This is displayed when you hover over a medical flag in the pupil records list:
      
      
   3. Use the Disabilities drop down list to add details of any disabilities that the pupil may have:
      1. Add more than one disability if needed.
      2. Use the arrows to arrange disabilities in order of dominance and remove any that no longer apply.

2. Complete the Additional Health Details section, as required, with details such as whether the pupil wears glasses and their NHS number.

   This screen may contain custom fields.

3. The Conditions Overview and Vaccination Overview sections are available if the Medical Centre module is not installed. Use these to list any medical conditions or vaccination details.
4. Click Update Data at the bottom of the screen.

Health Details for School Trips

1. Select the Trips tab.
2. In the General Notes field, enter details of medical arrangements to be made for the school trip.
3. Use the Medical Badge - Lang 1/2/3 fields to enter the text for the pupil's medical badges. Enter a different language in each field, as required.
4. Click Update Data to save the new data.

Medical Conditions

The functions in the Conditions tab are not available if your school is using the Medical Centre module.

1. Use the checkboxes available to log various medical conditions.
2. Click Update Data to save the new data.

Dental Information

1. Use the General Information field to add any relevant dental notes. This is useful for noting ongoing dental treatment.
2. Enter the pupil's Teeth Condition.
3. Click Update Data to save the new data.

Eyes and Hearing Information

1. Use the fields displayed to enter details of ophthalmic and hearing test results and treatments.
2. Click Update Data to save the new data.

Vaccination Records

The functions in the Vaccinations tab are not available if your school is using the Medical Centre module.

Existing vaccination details are listed at the bottom of the Vaccinations tab.

Choose to:

Add a vaccination.

1. Use the fields displayed in the Create Vaccination Record section to enter vaccination details. Click  to add a new option to the drop down list if you need to.
2. Click Record Vaccination to save the new data.

Edit existing vaccination details.

1. Click  in your selected vaccination.
2. Edit the information displayed.
3. Click Save and Close.

Delete vaccination details.

1. Click  in your selected vaccination.
   You are prompted Are you sure you want to delete this vaccination record from this pupil?
2. Select Yes.
   The vaccination details are removed.

Add a vaccination booster date.

1. Click  Create Additional Date next to your selected vaccination.
2. Use the fields displayed to enter vaccination details.
3. Click Save and Close.
   The date is displayed in the vaccination records.

Edit booster date details.

1. Click  next to your selected booster.
2. Edit the information displayed.
3. Click  Save and Close.

Delete booster details.

1. Click  in your selected booster.
   You are prompted Are you sure you want to delete this vaccination date from this pupil?
2. Select Yes.
   The booster details are removed.

BMI Records

The functions in the BMI tab are not available if your school is using the Medical Centre module.

Existing BMI records are listed at the bottom of the BMI tab.

Choose to:

Create a BMI record.

1. Use the fields displayed in the Create BMI Record section to enter height and weight details.
2. Click  Record BMI to save the new data.

Edit a BMI record.

1. Click  in your selected record.
2. Use the fields displayed to enter height and weight details. You can also add a date for the pupil's last menstrual period, if required.
3. Click Save and Close.

Delete a BMI record.

1. Click  in your selected record.
   You are prompted Are you sure you want to delete this BMI record from this pupil?
2. Select Yes.
   The record is removed.

Doctor Information

1. Select the pupil's doctor from the drop down list. Click  to add a new option to a drop down list.
2. Click Update Data to save the new data.

Health Notes

The functions in the Notes tab are not available if your school is using the Sanatorium Manager module. Notes are listed as Medical Notes in the Sanatorium Manager module.

Existing health notes are listed at the bottom of the Notes tab.

Choose to:

Add a health note.

1. Use the fields displayed in the Add Health Note section to select a Note Type and enter details. Click  to add a new option to a drop down list.
2. Click Update Data to save the new data.

Edit a health note.

1. Click  in your selected health note.
2. Edit the fields displayed.
3. Click Save and Close.

Delete a health note.

1. Click  in your selected health note.
   You are prompted Are you sure you want to delete this note?
2. Select Yes.

When you delete a Note:

• Current Health Notes are moved to Previous Health Notes.
• Previous Health Notes are permanently deleted from the pupil record.