Update Medical Records > Conditions

Use the Conditions option in a medical record to add any medical conditions, such as asthma, that the patient may suffer from:

• Your security profile's record sensitivity for the option is displayed. In this example, the record sensitivity restriction is 'Low' so you can only view entries with a low record sensitivity.
• Conditions marked as 'Severe' are highlighted red.
• Expand an entry to see more details.
• This option is available in both pupil and staff medical records in the Medical Centre module.

Choose to:

• Add a conditions entry.
• Edit a conditions entry. Amend an entry that has been incorrectly entered or change the severity of the condition if you need to.
• Archive a conditions entry. This is a useful housekeeping tool for outdated entries. Choose to reverse this procedure if you need to.
• Delete a conditions entry. Remove an entry that has been added in error.
• View an audit log. View a log of changes made to conditions entries.
• Contact iSAMS if you want to create a report using conditions entries.

Add a Conditions Entry

1. Open the Medical Centre module and select the Records tab:
   
2. Search for the record that you want to work with.
3. Select Conditions from the right hand menu:
   
4. Click Add Condition. The Condition window is displayed:
   
5. Select a Condition Type or click  to add a new one.
6. Enter details of the condition in the Condition/Allergen field.
7. Select a Severity for the condition. Selecting 'Severe' here displays the entry in red in the Manage Conditions screen. Click  to enter a new Severity in the field. If a medical flag is checked for a condition severity the flag displays next to the pupil/staff name as soon as the condition is added to their record.
8. Enter the Trigger or Symptoms of the condition.
9. Enter details of any Treatment required.
10. Add Further Info if necessary.
11. Select a Date of Entry and a date that the condition is Reviewed, if applicable.
12. Set the Record Sensitivity for the entry. This defaults to 'Low'.
13. Click Save & Close. The entry is listed in the Manage Conditions screen.

Edit a Conditions Entry

1. Open the Medical Centre module and select the Records tab:
   
2. Search for the record that you want to work with.
3. Select Conditions from the right hand menu:
   
   The Manage Conditions screen is displayed:
   
4. Use the filters to display the entries that you want to work with:
   
5. Click  in your selected entry. The Conditions window is displayed:
   
6. Amend the Condition Type for the entry or click  and enter a new one.
7. Amend the details of the condition in the Condition/Allergen field.
8. Amend the Severity of the condition. Selecting 'Severe' here displays the entry in red in the Manage Conditions screen. Click  to enter a new Severity in the field. If a medical flag is checked for a condition severity the flag displays next to the pupil/staff name as soon as the condition is added to their record.
9. Amend the Trigger or Symptoms of the condition.
10. Amend  details of any Treatment required.
11. Add Further Info if necessary.
12. Select a Date of Entry and a date that the condition is Reviewed, if applicable.
13. Set the Record Sensitivity for the entry. This defaults to 'Low'.
14. Click Save & Close. The edited entry is listed in the Manage Conditions screen.

Archive a Conditions Entry

1. Open the Medical Centre module and select the Records tab:
   
2. Search for the record that you want to work with.
3. Select Conditions from the right hand menu:
   
   The Manage Conditions screen is displayed:
   
4. Use the filters to display the entries that you want to work with:
   
5. Click  in your selected entry.
   You are prompted Are you sure you want to archive this record?
6. Click Yes.
   The entry is still displayed but the Archive count in the filters increases. The edit and archive icons cannot be used:
   
7. Reinstate an archived entry by clicking in your selected entry.

Delete a Conditions Entry

1. Open the Medical Centre module and select the Records tab:
   
2. Search for the record that you want to work with.
3. Select Conditions from the right hand menu:
   
   The Manage Conditions screen is displayed:
   
4. Use the filters to display the entries that you want to work with:
   
5. Click  in your selected entry. The Conditions window is displayed:
   
6. Click Delete & Close. The entry is removed from the Manage Conditions screen. A log is kept in the Audit Log for the option.

View an Audit Log

1. Open the Medical Centre module and select the Records tab:
   
2. Search for the record that you want to work with.
3. Select Conditions from the right hand menu:
   
4. Select the Audit Log tab:
   
5. Click on an entry to view more detail:
   
6. Click Close Window to close the popup.