Set Up and Manage Departments

Use the Departments tab in the School Manager module to set up and manage school departments. School departments allow you to group areas of your school based on staff function or subject, such as 'IT Support' or 'Science'.

List all departments within your school, you can then add subjects to their associated department in the Teaching Manager module. You can also link each department to a School Division, if required.

For example, create a 'Science' department, link the subjects 'Biology', 'Chemistry' and 'Physics' and link the department to the 'Senior' division of your school. Only teachers and pupils linked to the 'Senior' division can be added to subjects in the 'Science' department. This helps to filter the information on your screen when you are entering data in the School Manager module.

• You can choose to create both teaching departments and non-teaching departments. This is useful for ensuring that all school departments are listed and organised correctly.
• You can also create teaching departments in the Teaching Manager module.
• Teaching departments set up in the Teaching Manager module are displayed in the School Manager module and vice versa.

1. In the School Manager module, select the Departments tab:
   

2. Choose to:

   Create a school department.

   1. Either:
      
      • Select Create Teaching Department. Teaching departments are linked to those in the Teaching Manager module.
        or
      • Select Create Non-Teaching Department. Non-teaching departments can be assigned to staff records in the Human Resources Manager module.
      A popup window is displayed:
      
   2. Enter a Department Name and unique Department Code.
   3. Select a School Division to which the department is linked. This field is only available when creating a teaching department. Hold Ctrl to make multiple selections, if required. Only teachers and pupils linked to the selected divisions can be added to the subjects listed in this department.
   4. Click Save & Close when finished.
   5. You can now:
      • Add subjects to teaching departments in the Teaching Manager module.
      • Assign non-teaching departments to staff records in the Human Resources Manager module.
   Edit a school department.

   Choose to edit the name of a school department or change the divisions allocated to it.

   You can also edit departments from the Teaching Manager module.

   1. Click  by the department you wish to edit.
      A popup window is displayed:
      
   2. Amend the Department Name and unique Department Code.
   3. Select a School Division to which the department is linked. This field is only available when working in a teaching department. Hold Ctrl to make multiple selections, if required. Only teachers and pupils linked to the selected divisions can be added to the subjects listed in this department.
   4. Click Save & Close when finished.
   Delete a school department.

   Remove departments that are obsolete. You can only delete departments which have no allocated subjects.

   You can also delete departments from the Teaching Manager module.

   1. Click  by the department you wish to delete.
      A popup window is displayed.
      You are prompted Are you sure you want to delete this department?
   2. Select Yes.
      The department is removed from iSAMS.