List Tab

Use the List tab in the Registration module to display and amend registration records. This tab is useful for identifying unregistered or absent students quickly and updating their attendance status and registration code.

1. Open the Registration module and select the List tab:
   

   The List tab can be set up to suit your school and it may appear different to the example shown.

2. Use the filters available to select the group of students that you want to work with:
   
   Fewer records on display reduces the time it takes to update any changes made to them.

   Click here for more help on using filters.

   Option	Explanation
   School Division	Use the drop down list to select a school division. The option to select 'All Schools' is also available.
   Students Surname	Enter the student's surname that you are searching for. Select a record from the list displayed.
   Rule Type	Use the drop down list to select a Rule Type. This refers to the Rule Types set up in the Configuration tab. For example, 'Morning Registrations', 'Afternoon Registrations' and 'Other Registrations'.
   Rule Item	Use the drop down list to select the register you want to work with. This refers to the registers available for the Rule Type selected.  This is only available when a selection has been made for Rule Type. For example, select to display 'Morning Registration' in Rule Type then select a group from the Rule Item list that this rule applies to.
   Other Groups	Use the drop down list to select a type of group to filter records by, such as boarding house and year group.
   Groups Item	Use the drop down list to make a selection from the type of group you have chosen to filter records by. This is only available when a selection has been made for Other Groups. For example, select to filter records by 'Academic House' then select the Academic House you want to display from the list shown here.
   Time	Use the drop down list to select the time of the registration period you want to view.

3. Select the date and attendance status that you want to work with:
   

4. Use the navigation tools to control the number of records displayed on each page and find the record that you want to work with:
   

   • Registration records are listed in alphabetical order.
   • Students who have already been registered are highlighted a colour to reflect registration status. The colours used are set up in the Configuration tab, in this example:
     
     • Absent = pink.
     • Present = green.
     • Late = yellow.
   • Students marked absent in the Out of School tab are highlighted purple. You cannot change this status.

5. Choose to:

   Update attendance records.

   1. Click on the appropriate registration status marker to record the status of the student:
      

   2. Either:
      1. Mark a student absent.
      2. Use the drop down list in the Options column to provide an absence reason.
         or
      • Mark a student present.
        or
      1. Mark a student late.
      2. Overwrite the time shown in the Late box, if required.
      3. Check the Cleared box, if required.
   3. Check the Late DT box, if required. You can also setup a Custom Report to list late detention marks.
       indicates that changes have been saved automatically.
   View a student's registration history.

   Click  to view a student's registration history. This provides a useful log of all the student's registrations.

   View a student's timetable.

   Click  to display a student's timetable. This is a convenient way to see what lessons the student will be absent from.

   View student information.

   Click on the student's name to display the Student Information window.

   View contact details for the iSAMS user who has marked a student's attendance.

   Use the Reg By column to view the user who has registered this student. Click on the username to display the User Information window. This provides you with useful contact information for the user.