Registration Dates & Times

• It is important to set up Registration Rules, followed by Registration Dates & Times. 
• The Registration module will not work correctly if these two settings have not been configured.

Use the Configuration tab in the Registration module to set up registration periods with dates and times. Registration Dates & Times need to be set up at the start of each new academic term and year.

• Registration dates refer to term dates. Set up term dates in the School Manager module and then assign them to a registration period when creating registration times.
• Registration times refer to the start time of a registration period. You must have the statutory 'AM' and 'PM' registration periods to adhere to government regulations. Use other registration times if you require a register to be taken before lessons throughout the day.

To work with registration dates and times, follow the steps below:

1. Open the Registration module and select the Configuration tab.
2. Select Registration Dates & Times from the right hand menu to display this screen:
   
3. Use the Term Filter at the top of the screen to select the term that you want to work with.

4. Choose to:

   Create a registration time.

   1. Click Create New Time in the header bar to display this popup window:
      

   2. Work through the sections displayed:

      Setting	Explanation
      Select Registration Dates	Term. Use the drop down list to select a term for the new registration time. The From/Until fields automatically populate with dates from the term you select. From/Until. Use the drop down lists to edit the term dates shown. Any edited dates must fall within the term selected. This function is useful when you are setting up an afternoon registration and you have a half day on the last day of term. Select the registration time to end the day before the end of term to ensure that no students are expected to attend registration once term has ended at lunch time on the last day.
      Select Registration Days	Use the checkboxes to select the days that the new registration time will be used. This is limited to days which fall within the date range selected. Main registration times only need to run from Monday to Friday. Set up other registration times as you require. For example, Saturday morning prep only needs to be selected for a Saturday.
      Set Values	Time. Use the drop down lists to select the start time of the new registration time. Before. Use the drop down list to select how many minutes before a registration period starts that a register can be taken. This should be set to '0' to prevent overlap on periods before this one. After. Use the drop down list to select how many minutes the registration is open for. This determines how long the lesson is. This must be set to 1 minute less than the lesson duration to prevent overlap with the next lesson on the timetable. For example, if the lesson is 1 hour long, set After to 59 minutes, while a 50 minute lesson will have After set to 49 minutes. Rule. Use the drop down list to select a Registration Rule to apply to the new registration period. Registration rules are the filters and features applied to student records to compile a register. Type. Use the drop down list to select whether the new registration time is a statutory AM or PM registration. Select 'AM' or 'PM' here to overwrite any existing main AM or PM registrations. Select 'Other' here to set up a new registration time alongside the statutory AM and PM registrations. Friendly Name. Set a user friendly name for the new registration period, for example 'Morning Registration' or 'Saturday School Registration'. This name displays when selecting a register to work with.

   3. Click Save & Close once the details are as required. The registration period is now set up.
   Edit a registration time.

   You can only edited an unlocked registration period:

   Registration period	Explanation
   	Unlocked. These registration times have not been used yet.
   	Locked. Locked registration times cannot be edited as a register has already been taken for that period and data created in iSAMS.

   1. Click on an Unlocked registration period to display this window:
      
   2. In the Select Action section, choose to apply the amendment to just the selected registration period or all subsequent registration periods.

   3. Edit the Set Values :

      Field	Explanation
      Time	Use the drop down lists to select the start time of the new registration time.
      Before	Use the drop down list to select how many minutes before a registration period starts that a register can be taken. This should be set to '0' to prevent overlap on periods before this one.
      After	Use the drop down list to select how many minutes the registration is open for. This determines how long the lesson is. This must be set to 1 minute less than the lesson duration to prevent overlap with the next lesson on the timetable. For example, if the lesson is 1 hour long, set After to 59 minutes, while a 50 minute lesson will have After set to 49 minutes.
      Rule	Use the drop down list to select a Registration Rule to apply to the new registration period. Registration rules are the filters and features applied to student records to compile a register.
      Type	Use the drop down list to select whether the new registration time is a statutory AM or PM registration. Select 'AM' or 'PM' here to overwrite any existing main AM or PM registrations. Select 'Other' here to set up a new registration time alongside the statutory AM and PM registrations.
      Friendly Name	Set a user friendly name for the new registration period, for example 'Morning Registration' or 'Saturday School Registration'. This name displays when selecting a register to work with.

   4. Click Save & Close.

      Bear in mind the following:

      • Registration periods and their associated registration rules are automatically updated overnight to ensure that students and form groups to be included in the register are up to date.
      • Select Registration Data Procedures from the right hand menu if you need a registration period to be updated immediately.
   Delete a registration time.

   You can only delete an unlocked registration period:

   Registration period	Explanation
   	Unlocked. These registration times have not been used yet.
   	Locked. Locked registration times cannot be deleted as a register has already been taken for that period and data created in iSAMS.

   1. Click on an Unlocked registration period to display this window:
      
   2. In the Select Action section, choose to delete just the selected registration period or all subsequent registration periods.
   3. Click Save & Close.
   Delete multiple registration times.

   You can only delete unlocked registration periods:

   Registration period	Explanation
   	Unlocked. These registration times have not been used yet.
   	Locked. Locked registration times cannot be deleted as a register has already been taken for that period and data created in iSAMS.

   1. Use the checkboxes to the left of each date listed to select all of the unlocked registration periods for that day.
      Select as many days as you require or use the checkbox in the header to select all days with unlocked registration periods displayed.
   2. Select Delete selected in the top right of the screen.
   3. Click Yes to confirm your selection.