Use the View Past Candidates option in the External Exams Manager module to view and manage any candidates that have used your exam centre in the past. This is useful for looking up UCI numbers for former candidates.
Private past candidates are not listed here. Private candidates are archived and not listed in the External Exams Manager module.
To use the View Past Candidates option:
- Open the External Exams Manager module and select the Candidates tab.
- Select the View Past Candidates option from the right hand menu to display this screen:
Past candidates are grouped by the academic year that they left your school. Candidate numbers and UCIs are clearly displayed. - Use the filters at the top of the screen to find the candidates that you want to work with.
- Scroll to your selected past candidate and click
to display the Edit Candidate window:
Update the Candidate Details if you need to:
FieldExplanationUCI Every candidate must have a Unique Candidate Identifier.
Choose to:
- Manually change the UCI.
- Click
for a new UCI to be automatically generated. - Click
to use the UCI generator. This enables you to compile a new UCI built from component parts.
Candidate Number Enter a unique candidate number. A message is displayed if you enter a candidate number which has been used before. Candidate Surname/Forename Choose to change the candidate's name. This is the name they want to use for exam documents. This does not change any records that the candidate may have in the Pupil Manager module. EDI Submission Format Set the EDI name format that is to be used when entering candidates for exams. Unique Learner Number Enter a unique learner number, if your school uses these or you need to log the number used in their previous or future school. Exclude from statistics Check the box if you do not want to include the candidate in any internal reports. This only removes the candidate from results statistics but does not change any results forwarded onto exam boards. You may want to exclude a candidate who is a former pupil (as they have been expelled from school) and is only using your school as exam centre. Click Edit Candidate to save the details.
If past candidates have had special arrangements in place they can be viewed in the Manage Arrangements option.