Manage Admissions Form Data

All application forms completed in your Admissions Portal are held in the Portal tab of the Admissions module:

• The Portal tab is only available if you have opted to use the Admissions Portal function and have configured the portal for use.
• Admissions Portal form data only has a corresponding Applicant record once the application is approved.
• Possible duplicate entries are highlighted pink. This only applies if the duplicate entry feature has been configured.

To manage Admission Portal form data:

1. Open the Admissions module and select the Portal tab.
   Forms are held in the corresponding Manage Form Data option in the right hand menu. A count of forms awaiting approval is shown in brackets:
   
2. Click on the form that you want to work with in the right hand menu.
   The Awaiting Approval tab is displayed first.
3. Select the tab that you want to work with:
   • Awaiting Approval. Data sits here until your registrar approves or rejects the application.
   • Approved. The application has been approved and now has an Applicant record in the Admissions module.
   • Rejected. The application has been rejected and a record is kept here for audit purposes.
4. Use the filters in the header to display the data that you want to work with:
   
   
   1. Click on the  icons to add 'from' and 'to' dates.
   2. Click .
      The data that you want to work with is displayed.
5. Click  in the header or  in your selected applicant to view more data:
   
6. Choose to:
   • Edit applicant data. This option is only available in the Awaiting Approval tab.
   • Approve an application. This option is available in the Awaiting Approval and the Rejected tab.
   • Reject an application. This option is only available in the Awaiting Approval tab.
   • Delete applicant data. This option is available in all tabs.