Locate Available Rooms, Teachers and Students

Use the Locate Free Objects & Rooms option in the Timetable Manager module to find rooms, teachers and students with available periods in their timetable. This is useful if you are searching for a teacher to cover a lesson or to locate an available room for a last minute room change.

• Periods are identified as free when they have not been allocated for a timetabled event, such as a lesson or a staff meeting.
• Periods marked as free in the Manage Availability Schedule are also identified as free.
• Use the timetable wizard to search for free rooms, teachers and students if you do not have Timetable Manager module permissions.

To locate available rooms, teachers and students:

1. Open the Timetable Manager module and select the timetable tab that you want to work with:
   
2. Select Locate Free Objects & Periods from the right hand menu to display this window:
   
3. Choose the tab that you want to work with:
   
   • By Period. Search room, teacher and student timetables for a free period or combination of periods.
   • By Object. Search for free periods in room or teacher timetables. You can search an individual timetable or a selection of timetables.

Using the By Period Tab

An example of the By Period tab is displayed below:

1. Complete the sections available:

   Sections	Explanation
   Object Details	Click a button to search room, teacher or student timetables.
   Period Filters	Hold Ctrl and select a period or number of periods from the weeks displayed.
   Period Options	Check the box if you want to search for rooms, teachers or students which are free for all the periods selected. This is useful when you are looking for a teacher who is available for a double lesson, you can select both periods for availability.
   Student Filters	Select the year groups or houses that you want to search. Hold Ctrl to make multiple selections. This section is only displayed when searching for free students.

2. Click Next Step. It may take a few seconds to process your selection.
   The results of the search in your selected timetable are displayed:
   
   You have the option to print the results from this window, if required.
3. Click Finish to close the window.

Using the By Object Tab

An example of the By Object tab is displayed below:

1. Complete the sections available:

   Sections	Explanation
   Object Details	Click a button to search for rooms or teachers. A list is displayed for you to make your selections.  Hold Ctrl and select rooms or teachers from the list.
   Period Options	Check the box to search for periods which are free for all the rooms or teachers selected. This is useful to search the availability for a group of teachers before scheduling a meeting.

2. Click Next Step. It may take a few seconds to process your selection.
   The results of the search in your selected timetable are displayed:
   
   You have the option to print the results from this window, if required.
3. Click Finish to close the window.