Use the Room Configurations option in the External Exams Manager module to edit an existing exam room's details.
This is only possible if a room has not been used in a seating plan.
To edit an exam room:
- Open the External Exams Manager module and select the Timetables tab.
- Select Room Configurations from the right hand menu to display the Room Configurations screen:
- Use the filters to search for the room that you want to work with:
- Select the room that you want to work with from the right hand menu:
- Click Edit Room Configuration to display Step 1 of the Add Room Configuration wizard:
- Amend the Room Details section as required:
- Associated Classroom. Click in the field and select a room from the drop down menu. The buildings and rooms listed are pulled in from the Estates Manager module. If the room you want to add is not listed just add a Room Code and Room Name.
- Room Code. Enter a clear and concise code. This is displayed in timetables.
- Room Name. Enter the full name of the exam room. This is displayed in drop down lists when selecting locations for exams.
- Amend the Seating Configuration section as required:
- Enter the number of Rows and Columns of seats that you want to have in the room.
- Enter a number to start the seat numbering with.
- Select the arrangement for seats, place for the starting number and the direction that seats are to be numbered.
- Click Next.
Any changes that you have made cause the room configuration to be regenerated. A message is displayed asking you to confirm that you want to continue. - Click OK.
Step 2 of the wizard displays the room layout:
- Use the Zoom In and Zoom Out buttons if you want to see the seating layout more clearly.
- Click on any seat to flag it as unused. Unused seats are highlighted red. Click Clear to remove all unused flags from the layout.
- Click Save to confirm the layout. A message is displayed confirming the room configuration.
- Click Done to close the wizard. The amended room layout is displayed in the Room Configurations screen. Rooms without an Associated Classroom are listed under the 'Misc. Buildings' category.