Manage Seating Plans > Edit an Existing Exam Seating Plan

Use the Manage Seating Plans option in the External Exams Manager module to edit an existing seating plan for an exam. Choose exactly where each candidate should sit for each exam:

1. Open the External Exams Manager module and select the Timetables tab.
2. Select Manage Seating Plans from the right hand menu to display the Manage Seating Plans screen:
   
3. Use the drop down list in the header bar to select the exam cycle that you want to work with.
4. Use the filters to search for the room that you want to work with:
   
   
5. Scroll to the seating that you want to amend.

6. Add or delete seat numbers from the plan:

   • The  icon next to a seating plan indicates that seat numbers are included. Click  to remove seat numbers from the plan.
     or

   • The  icon next to a seating plan indicates that seat numbers are not included. Click to add seat number to the plan.

7. Click  to make more detailed changes to the seating plan. The Seating Plan Editor is displayed:
   
8. Use the Zoom to change the display of the seating plan, if necessary.
9. Use the View buttons to change the information shown on the screen. This is useful for planning for candidates with different exams and arrangements in the same seating plan. A key is displayed in the bottom left of the screen.
10. Change the seating plan Name if you prefer.
11. Use the drop down at the top of the window to add any candidates entered for the exam who are not yet in the seating plan. Click Add to display the candidate in the plan. This feature is only available if enabled in Manage Exam Options.
12. Drag and drop candidates to move them around the seating plan as required.
13. Click 'x' next to a candidate to remove them from the seating plan. You may want to remove any candidates who require extra time and add them to a separate seating plan later.
14. Click Save Changes.
15. Click Close Window.
    The seating plan is displayed in the Manage Seating Plans screen.
16. The plan can now be downloaded and saved in your selected format. The downloaded plan includes a seating plan and invigilator report with candidate numbers and any exam arrangements that are in place for candidates. Seating plans can also be downloaded from the Manage Seating Plans screen.