Using the Applicant Record Tabs > Applicant Archive Records

Use the Archive tab in an applicant record to view and add information for applicants that have been withdrawn or rejected during your school's admissions process.

An example of the Archive tab is shown below:

To edit an applicant's archive information, follow the steps below:

1. In the Admissions module, select a records tab:
   
2. Search and select an applicant record to work with and select the Archive tab.

3. Complete the Withdrawn Information section, as required:

   Field	Explanation
   Withdrawn Reason	Select the applicant's reason for withdrawing their interest in the school.
   Withdrawn Date	Enter the date that the applicant withdrew their interest in the school.
   Withdrawn Note	Use the field to add additional information about the applicant's withdrawal.

   Click  next to a field to add a new option to a drop down list.

4.  Complete the Rejected Information section, as required:
   

   Field	Explanation
   Rejected Reason	Select the reason for rejecting the applicant for entry to the school.
   Rejected Date	Enter the date that the applicant was rejected during the admissions process.
   Rejected Note	Use the field to add additional information about the applicant's rejection.

5. In the Alternative School field, either:
   
   1. Click  and enter the applicant's chosen school name in the window displayed.
   2. Select the applicant's chosen school from the list displayed.

   3. Click ok to return to the General tab.
      or
      Click  to add a school if the chosen school is not listed. This is a shortcut to the Other Schools module.

      Click to view contact information for the chosen school.

6. Either:
   • Click Save Record when finished.
     or
   • Click Reload Record to refresh the record with the last saved data.