Print or Export Form Lists

Use the Subject View tab in the Teaching Manager module to print, export or email a form list in your preferred format. This is useful for sending out form lists to users with no access to the Teaching Manager module.

• Print function is available wherever you see the  icon in the Subject View tab.
• Export function is available wherever you see the  icon in the Subject View tab.

Step 1: Print or Export a Form List

To print or export a form list, follow the steps below:

1. In the Teaching Manager module, select the Subject View tab:
   
2. Use the drop down lists in the top right of the screen to select the:
   
   • Academic year that you want to work with.
   • School divisions that you want to work with.
   • Status of the subjects that you want to work with.
3. Locate the subject that you want to work with and click Edit Forms.
   The Form List screen is displayed:
   
4. Click  Export All Forms in the header bar.
   The Form Selection window is displayed:
   
5. Use the drop down lists and checkbox to filter the forms displayed:
   
   • Subject. Choose to list forms for a selected subject.
   • Year Group. Choose to list forms for a selected year group.
   • Teacher. Choose to list forms for a selected teacher.
   • Show My Forms. Check this box to list forms that you are teaching.
6. Either:
   
   • Use the checkboxes on the left to select forms.
     or
   • Click Select All to select all the forms displayed.
7. Click Next Step to move on.

Step 2: Print or Export a Form List

Once you have selected a form list you must select the fields that you want to include. You can then select a format for your export or printed output.

An example of the Field Selection window is displayed below:

1. Work through the tabs available, using the checkboxes to select the fields that you want to include in your form list.
2. Click Next Step.
   The Format Selection and Email Options window is displayed:
   
3. Check the boxes to select a format for your form list. More than one format can be selected.
4. Check the Email Output box if you want to email the form list. This is optional.
   
   1. Enter Recipient Name.
   2. Enter Recipient Email Address.
5. Click Next Step.
6. Either:
   
   • Your form is displayed, ready for printing.
     or
   1. The Download and View Results window is displayed:
      
   2. Click on a link to view the form list in your chosen format.
7. Click Finish to return to the Form List screen.