Entrance Exam Programmes > Manage Current Programmes

Use the Manage Current Programmes option in the Exams tab to view and manage entrance exam programmes and associated papers currently used in the admissions process.

Choose to:

• Add additional entrance exam programmes, such as for specific subjects.
• Add additional entrance exam paper details. This is useful for adding details of different exam paper versions.
• Edit exam programme details.
• Edit exam paper details.
• Archive entrance exam papers.

Add Entrance Exam Programmes

Add details of entrance exam programmes currently in use by your school. This is useful if entrance exams are separated by subject in your school.

To add details of exam programmes, follow the steps below:

1. In the Admissions module, select the Exams tab.
2. Select Manage Current Programmes from the menu to the right of the screen.
   The Current Admissions Exam Programmes screen is displayed:
3. Click Add Exam Programme. A popup window is displayed:
   
4. Enter a clear and concise Programme Name.

5. Use the drop down list to select a Subject Department that the programme is related to. This helps to organise information generated in reports.

   You can add additional subject departments from the Teaching Manager module.

6.  Click Add Exam Programme.
   The entrance exam programme is listed in the Current Admissions Exam Programmes screen across all exam sessions.

Add Entrance Exam Papers

Add details of entrance exam papers. Use this to list and manage exam papers for selected exam sessions at your school. You can then assign applicants to sit entrance exam papers by following the steps outlined in Entrance Exam Candidates. 

To add details of entrance exam papers, follow the steps below:

1. In the Admissions module, select the Exams tab.
2. Use the drop down list in the top right of the screen to select an exam session to work with.
3. Select Manage Current Programmes from the menu to the right of the screen.
   The Current Admissions Exam Programmes screen is displayed:
4. Click Add Exam Paper. A popup window is displayed:
   

5. Complete the Paper Details section:

   Field	Explanation
   Unique Paper Code	Assign a relevant code to the paper. This is useful for identifying the exam paper. You can click to automatically assign a four digit code, if required.
   Paper Name	Enter the name of the exam paper.
   Programme	Select the programme that the exam paper is associated with.
   Exam Session	Select the exam session that the paper is available for.
   Year Group	Select the academic year group that applicants are currently in.
   Grades/Marks	Select how the exam paper is scored.
   Total Mark	Specify the maximum score for the exam paper. This field only appears when you select the Marks checkbox.
   GradeSet	Select a grade set to determine how the exam paper is scored. You must choose a grade set if you have selected the Grades checkbox.
   Venue	Select a venue. Use this field if you have chosen a venue for where the exam paper is to be taken.
   Hidden	Check the box to hide the exam paper from other areas of iSAMS.
   Hidden Within Wizard Bar	Check the box to hide the exam paper from options available under Internal Exams in the wizard bar.

6. Complete the External Exam Link section should the entrance exam be linked to an external exam board:

   • External Option Code. Specify the option code for the external exam paper linked to the entrance exam. You can choose an existing external option code using the drop down list.
   • External Board. Use the drop down list to select an external exam board.
7. Complete the Paper Details section. Specify details such as the date the exam is due to be sat and the duration.
8. Click Edit Paper.
   The entrance exam paper is listed under the associated programme in the Current Admissions Exam Programmes screen.

Edit Exam Programme Details

Edit details of listed entrance exam programmes, as required.

To edit details of exam programmes, follow the steps below:

1. In the Admissions module, select the Exams tab.
2. Select Manage Current Programmes from the menu to the right of the screen.
   The Current Admissions Exam Programmes screen is displayed:
3. Click Edit by the programme you wish to edit. A popup window is displayed:
   
4. Enter a clear and concise Programme Name.

5. Use the drop down list to select a Subject Department that the programme is related to. This helps to organise information generated in reports.

   You can add additional subject departments from the Teaching Manager module.

6.  Click Edit Exam Programme when finished. The amended entrance exam programme is listed in the Current Admissions Exam Programmes screen.

Edit Exam Paper Details

Edit details of listed entrance exam papers, as required. This is useful for changing the listed date and time for when the exam is to be sat.

To edit details of listed exam papers, follow the steps below:

1. In the Admissions module, select the Exams tab.
2. Use the drop down list in the top right of the screen to select an exam session to work with.
3. Select Manage Current Programmes from the menu to the right of the screen.
   The Current Admissions Exam Programmes screen is displayed:
4. Click  by the paper you wish to edit. A popup window is displayed:
   

5. Edit the fields in the Paper Details section as required:

   Field	Explanation
   Paper Name	Enter the name of the exam paper.
   Programme	Select the programme that the exam paper is associated with.
   Year Group	Select the academic year group that applicants are currently in.
   Grades/Marks	Select how the exam paper is scored.
   Total Mark	Specify the maximum score for the exam paper. This field only appears when you select the Marks checkbox.
   GradeSet	Select a grade set to determine how the exam paper is scored. You must choose a grade set if you have selected the Grades checkbox.
   Venue	Select a venue. Use this field when you have chosen a venue for where the exam paper is to be taken.
   Hidden	Check the box to hide the exam paper from other areas of iSAMS.
   Hidden Within Wizard Bar	Check the box to hide the exam paper from options available under Internal Exams in the wizard bar.

6. Complete the External Exam Link section should the entrance exam be linked to an external exam board:

   • External Option Code. Specify the option code for the external exam paper linked to the entrance exam. You can choose an existing external option code using the drop down list.
   • External Board. Use the drop down list to select an external exam board.
7. Edit the fields in the Paper Details section. Specify details such as the date the exam is due to be sat and the duration.
8. Click Edit Paper.
   The amended exam paper details are listed in the Current Admissions Exam Programmes screen.

Archive Entrance Exam Papers

Archive entrance exam papers that are not currently in use. This is useful should you wish to keep data related to inactive exam papers.

Archiving entrance exam papers locks them. You can not restore archived entrance exam papers from iSAMS.

To archive entrance exam papers, follow the steps below:

1. In the Admissions module, select the Exams tab.
2. Use the drop down list in the top right of the screen to select an exam session to work with.
3. Select Manage Current Programmes from the menu to the right of the screen. The Current Admissions Exam Programmes screen is displayed:
   
4. Click  by the paper you wish to archive.
   A popup window is displayed. You are prompted Are you sure you want to archive and lock this paper?
5. Click OK.
   The archived paper is listed in the Manage Archived Programmes option in the Exams tab.