Preview Reports

Use the preview function in the Reports module to preview completed reports written in the module. This is useful for reviewing reports before they are printed and sent out. Only completed reports can be previewed.

1. Select the Reports module to open the Reports Home tab and select the report cycle you want to work in:
   
2. In the View as Other section, select the user whose assessments you want to access. This defaults to display your own username but depending on your user permissions you can select another user.
   A tab is displayed for each of the report types allocated to the selected report cycle:
   

3. Select a tab to work with. Each tab uses the same format for writing reports. In this example we have selected the Subjects tab but the processes are similar for each of the report type tabs.
   An example of the Subjects Reports screen is shown below; this is displayed when you select the Subjects tab:
   
   Each of the subjects that you have to write reports for has a sub tab and is also listed in the Overview tab. The number of reports you have to write for each subject is also displayed. In the example shown '20' reports have to be written for 'Art'.

4. Select a subject/group to work with. Either:
   • Click in the subject/group name in the Overview tab.
     or
   • Click on a sub tab in the Subjects Reports screen.
   If you are working with subjects, the Sets and Forms screen is displayed:
   
   This breaks down the subject by each set and form that you teach. Sets are highlighted grey. Forms are highlighted red. The number of reports you have to write for each set/form is displayed.
   Other report type tabs jump straight to the Reports screen.
5. Click on a set/form to display the Reports screen. All of the pupils in the selected set/form are listed:
   

6. Choose to either:

   Preview individual pupil reports.

   Choose to view several pupil reports at the same time, if required, these are displayed in separate windows.

   1. Click  for the pupil whose report you want to preview. This icon is only available for completed reports.
      The Report Preview window is displayed:
      
   2. Click Print Report to print a hard copy of the report.
   3. Click Close Window to return to the Reports screen.

   or

   Preview all the reports written in the selected Report Cycle.

   The reports displayed are for the group of pupils listed only.

   1. Click .
      The Print Preview window is displayed. All the complete reports for the form/set and subject selected are listed:
      
   2. Check the boxes available at the top of the Print Preview window to:
      • Include All Pupil Reports. All other reports written in this report cycle for the form or set are listed.
      • Page Break Between Report Groups. Each pupil's report is printed on a separate page. If you have selected to include all reports, all the reports listed for each pupil are printed on the same page.
   3. Click Print Report to print a hard copy of the report.
   4. Click Close Window to return to the Reports screen