Print Labels

Use the pink drop down list in the Pupil Manager module to print labels, name badges and exam cards.

1. In the Pupil Manager module, select a pupil records tab:
   
2. Use your preferred search method to find the pupil records that you want to work with.
   The Pupil Records List is displayed:
   
3. Select pupil records using the checkboxes next to each Pupil's Name. Check the box in the header bar to select all the records displayed.
4. Choose to:
   
   • Create Address Labels for Parent Letters. Create bespoke address labels for correspondence to pupil contacts and Custom Contact Groups.
   • Create Address Labels for Previous Schools. Create address labels for correspondence to pupils' previous schools.
   • Create Pupil Name Badges. This is useful for induction or open days.
   • Create Exam Table Cards. Create cards for pupil exam tables.

Create Address Labels for Parent Letters

1. In the pink drop down list select Address Label Creation.
   The Address Label Wizard is displayed. An example is shown below:
   
2. In Field Selection choose the fields you want to include on your address labels. Default selections are made to help you. Use Select All or Clear All, if required.

3. Under Address Type Selection filter the contacts who are to receive the letter and where it is sent. For example, choose to send a letter to billing contacts who are listed as parents whose main address is listed as a work address. If no selections are made in this section, letters are addressed to all contacts (apart from Contact Only contacts).

   Use as many filters as you need:

   1. Apply Mailing Options filters to the types of contact who are to receive the letter. All contacts are set up to receive different types of correspondence. Only these contacts will receive the letter:
      1. Billing. Contacts who receive invoices.
      2. Correspondence. Contacts who receive all general school correspondence, such as weekly newsletters.
      3. Reports. Contacts who receive academic reports.
   2. Apply Relation Type filters (highlighted green). Only the selected relation types receive the letter. For example, if you check Inc Guardians only contacts marked as guardians are sent the letter.
   3. Apply Address Type filters (highlighted blue). Only contacts with the address type you select are sent the letter. For example, if you check Inc Work Contacts only contacts with a work address listed are sent the letter.
   4. Select a Custom Contact Group from the list displayed. Hold Ctrl to make multiple selections. Only contacts linked to the selected groups are sent the letter.
   5. Select Send to Home. Your letter is only sent to contacts who have the Student Home box checked in contact records.
4. In Family Preferences select whether to create labels for all children or just send one per family. This is only displayed if you have selected siblings from the pupil records list.
5. In Order By, select the order that labels are printed. This is a useful sorting tool.
6. In Address Label Template Selection, either:
   • Choose the size or format of your labels. This determines the layout of your address labels.
     
   • Click Upload to use a new label template.
     or
   • Click Delete to remove any obsolete label templates.
7. Click Create Labels. You are prompted when the labels have been generated.
8. Choose to either:
   
   • Click Download the Word Document containing the Labels. Open or Save and print the file as required.
     or
   • Click  Return to Previous Selection and Options Page. Use this to rerun the mail merge, if required.

Create Address Labels for Previous Schools

1. In the pink drop down list select School Address Labels.
2. The School Address Label Wizard is displayed. An example is shown below:
   
3. In Field Selection choose the fields you want to include on your address labels. Default selections are made to help you. Use Select All or Clear All, if required.
4. In Address Label Template Selection either:
   • Choose the size or format of your labels. This determines the layout of your address labels.
     
   • Click Upload to use a new label template.
     or
   • Click Delete to remove any obsolete label templates.
5. Click Create Labels. You are prompted when the labels have been generated.
6. Choose to either:
   
   • Click Download the Word Document containing the Labels. Open or Save and print the file as required.
     or
   • Click  Return to Previous Selection and Options Page. Use this to rerun the mail merge, if required.

Create Pupil Name Badges

1. In the pink drop down list select Badge Creation.
2. The Badge Wizard is displayed. An example is shown below:
   
3. In Field Selection choose the fields you want to include on your name badges. Default selections are made to help you. Use Select All or Clear All, if required.
4. In Order By, select the order that badges are printed. This is a useful sorting tool.
5. In Badge Template Selection either:
   • Choose the size or format of your labels. This determines the layout of your badges.
     
   • Click Upload to use a new badge template.
     or
   • Click Delete to remove any obsolete badge templates.
6. Click Create Badges. You are prompted when the badges have been generated.
7. Choose to either:
   
   • Click Download the Word Document containing the badges. Open or Save and print the file as required.
     or
   • Click  Return to Previous Selection and Options Page. Use this to rerun the mail merge, if required.

Create Exam Table Cards

1. In the pink drop down list select Table Exam Cards. The Table Labels window is displayed. An example is shown below:
   
2. Use the drop down list in the top right to select a teaching set to display, if required. By default the pupils are listed alphabetically. Use this feature if you want to group exam candidates by teaching set.
3. Select  Open in Word, if required. Use this if you need to edit the cards before printing.
4. Click Print Report to print the exam cards.
5. Click Cancel & Close.