Data Protection Audit

Use the Audit tab in the Data Protection module to view consent registers and the subjects (students/contacts/staff members) who have opted in and opted out of the register.

1. Open the Data Protection module and select the Audit tab:
   

2. Select an option from the right hand menu:

   Audit by DSAR.

   Use the search tools to search for a specific DSAR (Data Subject Access Request):

   1. Use either the:
      • DSAR Search. Enter the unique reference number of the data request you want to view.
        or
      • Data Subject Search. Enter the name of the subject (student, student contact or staff member) that you want to view.
   2. Click Enter.
      The data requests that you want to work with are displayed:
      
      
   3. Use the navigation tools at the bottom of the screen to find the records that you want to work with.
   4. Click  in your selected record to display this window:
      
      All of the data requests for the selected subject are listed.
   5. Use the navigation tools at the bottom of the window to move through the records listed.
   6. Click to expand a record and view detailed audit information.
   7. Click Close Window to close the popup and return to the Audit by DSAR screen.
   Audit by Consent Register.

   Use the Consent Register Search field to search for a specific consent register.

   1. Type in all or part of a consent register name in the Title field and click Enter.
      The registers that you want to work with are displayed:
      
   2. Use the navigation tools at the bottom of the screen to find the records that you want to work with.
   3. Click  in your selected consent register to display this window:
      
      All of the subjects (students/contacts/staff members) who have opted in and opted out of the register are listed.
   4. Use the navigation tools at the bottom of the window to move through the records listed.
   5. Click to expand a record and view detailed audit information.
   6. Click Close Window to close the popup and return to the Audit by Consent Register screen.
   Audit by Data Subject.

   Use the Data Subject Search field to search for a subject (student/contact/staff member) with preferences logged in consent registers.

   1. Type in all or part of the subject's name in the fields available and click Enter.
      The subjects that you want to work with are displayed:
      
   2. Use the navigation tools at the bottom of the screen to find the records that you want to work with.
   3. Click  in your selected subject to display this window:
      
      All of the consent registers that the subject has opted in and opted out of are listed.
   4. Use the navigation tools at the bottom of the window to move through the records listed.
   5. Click to expand a record and view detailed audit information.
   6. Click Close Window to close the popup and return to the Audit by Data Subject screen.