Customising the Teacher Cover Timetable

Setup the layout of the Teacher Cover Timetable screen to suit you. Choose the amount of detail displayed and the proportions of the screen.

For example, you may find it useful to remove the Teacher Cover Timetable header if you have limited room on your screen. Your selections also influence the information displayed on the Master Cover Timetable.

To customise the Teacher Cover Timetable, follow the steps below:

1. Open the Cover Manager module and select the Manage Cover tab.
2. Select Teacher Cover Timetable from the right hand menu.
3. Click Customise.
   Three tabs are available in the window displayed:
   

4. Select the Cover Timetable tab. Complete the sections available to customise the general layout of the Teacher Cover Timetable screen. More information is shown below:

   Section	Explanation
   Period Options	Check the boxes to select the information shown to identify periods of cover. Only choose to display information that is useful to you. Selecting too many options may clutter your screen.
   Teacher Options	Check the boxes to display teacher initials on the Master Cover Timetable report for: Absent teachers. Covering teachers.
   Display Options	Cover Layout. Select to view the Manage Cover tab in a horizontal or a vertical view according to preference. Timetable. Select a percentage of the screen to be allocated to the Teacher Timetable. This is displayed at the top of the screen. Arrangement. Select a percentage of the screen to be allocated to the Arrange Teacher list. This is displayed at the top of the screen. Set the proportion of the screen to suit you. The proportions automatically adjust to complement each other. No Cover Text. Enter a clear and concise term to identify periods when no cover is required. This is displayed on the Master Cover Timetable report. You may choose to keep this blank to reduce clutter on the report.

5. Select the Teacher Timetable tab. Complete the sections available to customise the display of lessons requiring cover. More information is shown below:

   Section	Explanation
   Display Options	Uncheck the box to remove the Teacher Cover Timetable header from the screen. Do this to save space, if required.
   Absent Teacher Options	Check the boxes to display absent teacher information. You may find it useful to have some of this information available 'at-a-glance' to save time. Check the 'Show Teacher info Panel' to make the Staff Information Window available when you click on an absent teacher's name. This is useful for contacting the teacher directly from the Teacher Cover Timetable.
   Period Options	Absent & Free Text. Enter a clear and concise term to identify that a teacher is marked absent but not scheduled to a lesson for a period. Free Text. Enter a clear and concise term to identify that a teacher is not scheduled to a lesson for a period. The above terms are only displayed if no lesson is scheduled for a period. Teachers still display as 'Absent & Free' or 'Free' when they are scheduled to staff meetings, tutorials or year schedules. Cover Arranged Text. Enter a clear and concise term to identify that a teacher has had cover arranged for a period that they are absent. Check the box to display the term in the Teacher Timetable. Allocate Cover Text. Enter a clear and concise term to identify that a teacher still requires cover to be arranged for a period that they are absent. Check the box to display the term in the Teacher Timetable.

6. Select the Arrange Teacher tab. Complete the sections available to customise the display of covering teachers. More information is shown below:

   Section	Explanation
   Teacher Information	Check the boxes to display covering teachers subject and roles within the school. Use this to quickly identify staff who teach the same subject as the one to be covered.
   Timetable Information	Check the boxes to display covering teachers timetable commitments for the date selected. Also choose a graphical display of covering teachers actual timetable load. This is useful 'at-a-glance' information which helps you select the most suitable teacher for cover.
   Cover Statistics	Check the boxes to display cover counts for: Today's date. The current week. The current month. The current cover cycle. This is useful 'at-a-glance' information on how much cover a teacher has committed to.

7. Click Save & Close.
   An example of how your selections influence the Teacher Cover Timetable screen is shown below:
   
   An example of how your selections influence the Master Cover Timetable screen is shown below: